If you have a small office with just a few employees, you can probably get by with just one office printer. The question is which type of printer is best for your needs since there are so many options to choose from. While your budget may be a big deciding factor, there are also other things to consider. Here are some things to think about.
The volume and type of printing done by your office on a regular basis will determine the type of printer you need. Since business printers are often costly and they last for years, you want to consider your future growth before you buy a new printer. For example, if your office is small now and you mainly print text documents, you may do well with an inexpensive ink jet printer. However, if you add several employees or decide to print other types of materials, you may wish you had invested in a laser or LED printer. These printers cost more upfront, but they have a lower operating cost. Plus, they print much faster and have superior text printing quality.
Multifunctional printers are ideal for the office. These devices not only print, but they also scan, copy, email, and fax. It's like having several machines in one, so you get a lot more functionality in a small space. This is more convenient than having a separate copy machine and fax machine. It streamlines the office and reduces the number of machines your employees need to learn how to operate.
Office printers can do all types of automated jobs. The more complex the printer, the more it costs. Therefore, you need to figure out what features are most beneficial to your business. For example, you may want a printer with duplex capability. This allows you to print on both sides of a sheet of paper. It cuts way down on paper cost and makes your presentations appear more professional. If you do a lot of copying or faxing, you may want a printer with an automatic document feeder that can automatically handle copying and faxing multiple document pages on its own. Also, if you routinely print on different sizes of paper, such as letters and envelopes, then you'll want multipurpose trays.
Security may be important to you too. You might want to keep your documents secure as they go through the printing and faxing process, or you may just want to thwart unauthorized printing. Your printer representative can help you determine the best way to install the printers in your office. You may want to enable cloud printing if your employees are mobile. Wi-Fi access may be the best solution if you want everyone in the office to be able to print from their computers to a central location. No matter how many employees you have and no matter whether you print business letters or brochures, you can find a compatible business printer to meet your needs thanks to all the options available.